how to use files function to organize emails

You need to organize the messages in your inbox, otherwise you won’t be able to find those messages when you want to refer to them later. This article will tell you how to use files function to organize emails in Outlook and Gmail.

how to use files function to organize emails:

• Create a new folder in Outlook 2010 by clicking the Folder tab.
• Click New Folder under New List.
• Give each folder a name that you associate with the incoming e-mail you plan to store there [source: Microsoft ].
  Add labels to your messages in Gmail by clicking Labels.
• A drop-down menu will appear.
• Click Create New to create a new file.
• A new file will appear on the left side of your page.
• New information can be added to the new file, or calculated into it, by adding tags to the information.
• File names and tags can be edited and deleted as you see fit, so you can stay organized [source: Google ].
  Create your own “rules” for Gmail and Outlook and set patterns for your incoming emails.
• For example, you can perform automatic actions on messages sent from certain email addresses or with certain keywords in the subject line.
• You can move these messages to a shared file for later retrieval [source: Microsoft].
• Remove junk and spam from your inbox by using a junk mail filter. Emails are displayed and automatically sent to a separate folder.

You just have to check them from time to time to make sure no valid information has been sent there by mistake [source: Microsoft ].

Variations of many of the tips listed above can be used for email programs, such as Hotmail and Yahoo! mail [source: Microsoft].

You have enough flexibility to organize your files as you wish in Google Gmail.